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Microsoft Office 365 Data Backup

Microsoft Office 365 is so popular a product in the business world today that it can be easy to overlook its potential shortcomings. Despite all that it can do for you, have you considered where it may fall short?

Especially when it comes to your employee and client data, there’s an extremely important question that you need to answer:

Are you in complete and total control of your Microsoft Office 365 data?

You Responsible For Your Data Backup?

Over the past few years, productivity suites have become more and more popular with businesses of all sizes, in a number of different industries. It’s the type of solution that has something to offer everyone.

Cloud-based technologies, in general, are changing the way users like you view the capabilities of their technology – especially Microsoft Office 365. They’re also changing the way you have to think about your data.

It’s no longer the case that all your sensitive client data is stored solely on servers at your place of business. If you use Microsoft Office 365, then that data is stored in the cloud, and accessed from a range of different locations – employee devices, home offices, etc.

As a cloud-based platform, all of the data you access in Office 365 is backed up to a secure off-site location. This occurs simply by the nature of a cloud solution like Office 365. That being said, Microsoft’s first priority when it comes to management is most certainly the Office 365 infrastructure as well as maintenance of uptime on the user end.

But what about data backup?

Beyond the usual data loss and integrity protections that are provided as a part of Microsoft Office 365, you may need to double-check the controls and other parameters involved with protecting your data.

If not, you could be unknowingly exposing yourself to a number of unnecessary risks…

4 Questions To Ask About Microsoft Office 365 Backup Capabilities

  1. Will I Retain My Data?
    At the rate that technology evolves (and how quickly your standard operations and concerned policies are required to keep up with it), it’s no surprise that some businesses find it difficult to keep up with.When policy development falls behind the pace of adopted technologies, it can often lead to gaps, which can affect data retention. The fact is that Microsoft Office 365 only has limited backup and retention policies, equipped to handle situational data loss – not comprehensive.
  2. Am I Protected Against Cybercrime?
    Data loss is often the result of poor digital security; without the right defenses, cybercriminals can easily infect an IT system with ransomware or other types of malware and compromise company data.You may have heard that the right antimalware solution will minimize the chance of data loss, but what about internal threats? It’s not fun to think about, but internal security threats (i.e. malicious employees) can cause just as much damage as external cybercriminals.
  3. Am I Protected Against My Employees?
    Much of data protection is dependent on the user, and as such it’s vital that you properly educate your employees in safe conduct. The more your workforce knows about the security measures you have in place, the more confidently they can use the technology is a secure manner.Users delete data all the time, and not necessarily maliciously. We have seen many cases where a user deletes a file, a folder or even a library. The recycle bin will protect you when a deletion is noticed immediately, but after time, that bin is emptied, and data is lost forever.Human error can be detrimental to data integrity. Without a viable backup, all it takes is one accidental click to delete a file, or one spilled coffee to fry a local hard drive.
  4. Am I Compliant?
    When it comes to modern compliance requirements, redundant data backups are critical. You’ll want to make sure you know what’s required of your industry’s compliance regulations, and make sure you have backup methods in place to meet those. The default backup capabilities offered by Microsoft Office 365 may not suffice for the most stringent regulations.

Data Backup Services From A Las Vegas IT Company

The best way to enhance the data backup capabilities of Microsoft Office 365 is to work with a capable IT company in Las Vegas. Be sure to work with one that can fulfill the following requirements:

  • Comprehensive Backups: The backup solution should provide both local onsite backup for quick recovery in instances of data loss, as well as offsite cloud-based backup for when your business is hit with a critical disaster.
  • Regularly Testing: Your Las Vegas IT company shouldn’t expect you to assume that your backups will just work when needed. They should regularly test your backups to verify their effectivity in the event that something goes wrong with your onsite data.
  • Convenient Restoration: Don’t settle for clumsy, all-or-nothing backups. You should be able to choose a point in time to restore in the event that the data has been deleted, corrupted, or there has been a malicious intrusion.

The key is in finding the right third-party backup solution to add to Microsoft Office 365’s capabilities. By augmenting Microsoft Office 365’s data backup capabilities, you can make sure all your bases are covered.

Like this article? Check out the following blogs to learn more:

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How to Cyber Secure Your Company in 60 Minutes or Less